Create Training Cost Calculation

Title:
  Date:
Format: 12/13/2018
 
Steps

Training Cost Calculator

Purpose
Use this tool to calculate the total cost of developing/purchasing and delivering a training program designed to address a current business challenge or opportunity. The key cost categories are the cost to develop and/or purchase the program, and the cost to deliver the program.

Note: This Calculator may also be used to identify the Training Costs per Trainee of an existing training program provided that the program has been used for at least 12 months. In this instance, required input will be based on existing records rather than estimates.

Note:

All required mathematical calculations will be automatically performed by this Calculator based on your input of requested data.

This section is used only when the training program will be developed specifically to address a current business problem or challenge. If exact values for each of the categories listed are not known or not available, please enter an estimate. If the program will be purchased from an outside vendor use Step 2: Training Program Purchase Costs.

In-house Developer Wages

Step 1 Recruitment Promotion / Advertising Costs

    Average loaded daily wages of T/D staff   # of T/D Staff Required Time to assess need and/or develop training program (days)  
Needs Assessment $
 
$
 
Total Developer Costs $
 
$
 
Other (e.g., Assistants, Graphics/PPT developers) $
 
$
 
Total Developer Wages $
 

Development Expenses

Outsourced Consulting Fees $
 
Meals/Travel/Incidental Expenses $
 
Office Expenses $
 
Program Materials and Media $
 
Printing and Reproduction $
 
Outside Services (Graphics, Animation, Programming) $
 
Equipment Expenses $
 
Pilot Testing/Evaluation $
 
Other Expenses
Item   Amount  
$
 
$
 
Total Development Expenses $
 
Total Training Program Development Costs $
 

Use this Step only if the training program, or one of its components, must be purchased or leased from an outside vendor.

Total Purchase costs $
 
Train-the-Trainer costs $
 
Licensing fees (if applicable) $
 
Other purchase expenses $
 
Total Training Program Purchase Costs $
 

Step 3 Testing / Screening

tooltipUse this section to calculate the costs involved in delivering the training program. To begin this section enter the values requested in the Key Training Delivery Numbers data boxes.

Key Training Delivery Numbers

Total Number of Trainees per 12 Month Period
Number of Days per Training Session
Total Number of Training Sessions per 12 Month Period
Number of Facilitator-Days per Training Session*
Total Number of Facilitator-Days per 12 Month Period
Total Number of Trainee-Days per 12 Month Period

*e.g., 2 facilitators for 5 days (2 X 5 = 10 Facilitator-Days) + 3 facilitators for 2 days (3 X 2 = 6 Facilitators-Days); Total 10 + 6 = 16 Facilitator-Days

Facilitator Costs

  Average loaded daily
wages of facilitator(s)
  Total Number of
Facilitator-Days
per 12-Month Period
 
Facilitators $
 
$
 

Trainee Costs

  Average loaded daily
wages of trainees
  Total Number
of Trainee-Days
 
Trainees $
 
$
 

Trainee Costs

  Average (daily)
Cost/Allowance
per Trainee
  Number of
Training Days
per Session
Applicable Number
of Trainees per
12 Month Period
 
Meals $
 
$
 
Accommodation $
 
$
 
Travel $
 
$
 

Facilitator Costs

  Total Costs/Expenses paid during a typical 12-month period  
Meals $
 
Accommodation $
 
Travel $
 

Facility Costs

Facility Costs/Rental $
 
Materials, Photocopying, etc. $
 
Vehicle costs $
 
Equipment cost/rentals $
 
Trainee Evaluation $
 

Other Miscellaneous Costs

Item   Amount  
$
 
$
 
Total Training Delivery Costs $
 

Summary

Summary

Step 1: Total Training Program Development Costs $
 
Step 2: Total Training Program Purchase Costs $
 
Step 3: Total Training Program Delivery Costs $
 
Total Training Program Costs $
 
Total Training Program Costs per Trainee $
 

[Save and Transfer Training Cost]

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